Call for Symposium Organizers
Apply by 15 February 2016

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The Intersection of Nanotechnology and Medical Science

The 10th IEEE International Conference on Nano/Molecular Medicine and Engineering (IEEE-NANOMED 2018) will be held in Houston, TX, in late fall 2018. IEEE-NANOMED is one of the premier annual events organized by the IEEE Nanotechnology Council to bring together physicians, scientists and engineers in the area of Nano/Molecular Medicine and Engineering. The conference provides a unique forum for highlighting the latest research results in molecular engineering, microfluidics, nanotechnology, system integration, fundamental biology, and translational medicine, bioelectronics, bioelectronics medicines, etc.

Session Format
There are 3 types of sessions for which proposals may be submitted:

1) Symposium Presentations:
Symposiums are 30 minutes long with 15 minute of questions and answers. A full symposium session includes 16 presenters or two related symposiums including 8 presenters each. The first half of a symposium will be held 8 am to 11:30 am that is followed by lunch. The second half of the symposium will be held between 1:30 pm to 4:45 pm. Feedback from previous conference attendees has shown that the most successful symposium are those that exhibit the spirit of genuine and collegial discussion and exchange of ideas.

2) Panel Discussions:
Panels are 75 minutes long and may include a maximum of 4 presenters INCLUDING the chair (for example, up to two presenters and the Chair, or three presenters and the Chair, if the chair does not present). A minimum of 30 minutes of interactive dialogue with session attendees is required.

3) Facilitated Roundtables:
Roundtables are 75 minutes long, focused on specific topics, and presented/organized by a maximum of 5 facilitators INCLUDING the chair (for example, two facilitators if the Chair does not present, or the Chair and one additional facilitator). The idea of the roundtables is to delve into the deeper issues of particular topics and focus on developing solutions, approaches, strategies, or innovative thinking. They demand interaction from all participants. Facilitators briefly introduce the topic and provide background information (note that this should not be a presentation and should not involve a slideshow), then pose questions to facilitate the discussion. The outcome of each roundtable session is a collegial discussion and an exchange of ideas providing a range of perspectives and take-always for participants. Facilitators are requested to submit the discussion outcomes in writing to NANOMED organizing committee for posting on the conference website within two weeks of the conference.


1. Symposia 2. Panel Discussion or 3. Facilitated Roundtable Discussion 4. Preconference Workshop
  • Indicate the type of session format for which you are submitting a proposal:

  • Drawing upon its years of experience, the IEEE staff and volunteer leadership offers a wealth of advice and assistance for the Symposium Organizers. NANOMED organizing committee handles much of the day-to-day communications with authors, session chairs, symposium assistants, and others. They produce the Call for Papers and announce its availability to the potential meeting attendees. They collect the resulting abstracts and distribute them to the Symposium Organizers, and provide them with detailed instructions and guidance for preparing their programs. MRS also develops the Program and Abstract Books, advises authors whether their papers have been accepted, manages the onsite operation of the Meeting, and more.

    So what's the Symposium Organizers' role in all of this? Obviously, as the true experts in materials science, the Organizers must assume responsibility for matters that can benefit from an intimate knowledge of their field of research. Organizers draft a single-page Call for Papers that clearly explains the symposium's focus. They select invited speakers, review and reject abstracts, develop the program, raise funds, edit the proceedings, and so forth. To assist the Organizers in these tasks, MRS staff provides guidance and suggestions based upon prior experience.

    The first step in the overall process is to prepare a proposal and submit it to the Organizing Chairs of the Meeting for NANOMED. Generally, proposals are accepted from approximately 21-15 months before the meeting. Early proposals generally consist of a brief summary of the intended symposium focus, Include the names and affiliations of the Symposium Organizers, and a review of any history of organizing a symposiums. This organizing committee wants to help build leaders. If you have a vision of a symposium you want to organize and do not have prior experience we will help evaluate your plan and create an action plan to help you accomplish your goals. We will welcome talented individuals aspiring to be a leader within your respective discipline. You are welcome to contact NANOMED conference Organizing Chairs for support in developing your proposal.
    Please direct your proposals to the Organizing Chair Dr. Javed Khan ( The subject of the email should read as follows: NANOMED Houston 2018 Proposal Request. If you have questions in this process, please contact the Organizing Chair at or use the contact form below.
    The Meeting Chairs determine the topical areas that will comprise their overall programs. About 15-18 months before their meeting, the Chairs select those proposals that are most appropriate to their intended program. At that time they will likely ask the associated symposium organizers to further develop their initial proposals into a document that more closely resembles a Call for Papers. This would include a tentative list of potential invited speakers as well as the names, affiliations and complete contact information for all co-organizers.
    We'd Welcome Your Talents as an Organizer!

    We hope that this information has adequately addressed your questions, and that you will seriously consider becoming a symposium organizer for an upcoming MRS Meeting. MRS staff and volunteer leadership would welcome the opportunity to work with you, and to count you among the hundreds of researchers who have offered their time and experience to fulfill one of the most important positions within Society the MRS Symposium Organizer.

    Proposed Proposal Format

  • Type of proposal (i.e. symposium, panel discussion, facilitated discussion, preconference workshop)
  • Title of proposal
  • Length of proposed proposal type
  • Name, affiliation and a short biography (up to 200 words) about the organizers
  • A brief description (1 page max) of technical issues that the proposal type will address
  • Expected outcomes of the proposal type
  • Planed format of the proposal type, such as number of referred papers, hot topic sessions, keynotes, panels etc
  • A draft for the call for papers

  • Symposiums

    Symposium session presentations are 30 to 35 minutes long with 10 to 15 minutes of questions and answers. A full symposium session is composed of 16 presentations between 8:00 am and 4.45 pm. A symposiums session will break for lunch between 11:30 am and 1.30 pm. We will consider a symposium session with 8 presentations for a half-day either in the morning or afternoon. Please note this request in your submission. Feedback from previous conference attendees has shown that the most successful sessions are those that exhibit the spirit of genuine and collegial discussion and exchange of ideas.

    Panel Discussions

    Pannel discussions lengths are 2 to 3 hours. Must demonstrate that at least 60 minutes are incorporated for discussion and interaction with audience. Panels should not be talking the entire length, but rather allow sufficient time for adequate discussion and exchange between all in attendance. Panel Sessions should focus on lessons learned, challenges and issues encountered and how those were addressed. Sessions should not be a show of a university, business or a program. Presenters are requested to keep details of a specific affiliation to a minimum.

    Facilitated Roundtable Discussions

    Should pose a series of discussion questions and should NOT include any formal presentations. We will give preference to sessions that include multiple institutions or organizations with diverse perspectives. Student perspectives are most welcome. Regional diversity, including perspectives from institutions and presenters from both the United States and internationally, will be favored.

    The purpose of the conference is to help leaders at institutions develop new ideas for basic science research, research and development, commercialization, and life science manufacturing. Sponsorship opportunities exist for those with services, programs or products available on the market to assist in this effort, but these services and products are not acceptable topics for sessions. We will NOT accept proposals that promote a product, program, university, or service. Sessions that focus on one institution and sessions that are not targeted towards building a technical discussion to address and develop a range of potential solutions can not be accepted. It's important we develop an educational vehicle for the NANOMED attendees, at large, to further strengthen as a community and become informed about technical topics relevant our attendees.

    Preconference Workshops

    Preconference workshop lengths are half-day and full-day structures. Workshops should emphasize current topics of particular interest to the community on the latest technical, commercial and public policy related issues to the NANOMED community. The workshops should include a mix of regular papers, invited presentations and panels that encourage the participation of ranges attendees in an active discussion. Accepted workshops will implement IEEE academic best practices in reference to peer reviews and paper publications.

    Contact Organizing Committee for Support!